Setting up and integrating a digital maintenance management system – from thought to reality


Juel + Krøyer’s extensive experience within Maintenance Management System Integration was utilized in setting up a spare part and preventive maintenance strategies in SAP. J+K delivered a fully integrated technical asset hierarchy, spare part codification and maintenance plans in SAP PM and SAP MM.

During Evida’s diversion from EnergiNet and the merger of HMN and Dansk Gas Distribution, the company was faced with a challenge in integrating a common set of standards for maintenance of its compressor stations at the rapidly growing number of biogas plants. The transformation and growth of Evida visionary and structured approach from both management and the service team in order to handle the increased number of assets in the portfolio.

  • Date: 2019-2020
  • Customer: Evida South
  • Size: 5000+ hrs
  • Value: Integrated Preventive Maintenance Setup in SAP PM


The progressive Evida team contracted with Juel + Krøyer in order to ensure that the availability and reliability of the compressor stations and biogas measuring- and regulation (BMR) stations is as high as possible, to ensure a constant flow of green gas on to the grid and consumers.

In cooperation with Evida the J+K approach where the system (SAP PM/MM), the processes (procedures and responsibility) and the employees (technicians and engineers) are in focus, was initiated.

The engineers and technicians were involved from the beginning and gave input to how the preventive maintenance plans in SAP should be set up and how they could best support their daily activities. On the basis of line-walk and technical documentation the technical hierarchy in SAP was constructed. From that, preventive maintenance plans were build taking into account OEM requirements, statutory requirements and experience from the Evida team to ensure a comprehensive and fully compliant maintenance program for the compressors and BMR stations.

Procedures and process descriptions supporting the governance of the system, master data and the work processes were developed to ensure the right ownership and management of the setup.

Lastly, training and sparring with the service technicians was conducted to ensure that the ownership within the technical support team was founded. The setup now functions as a working standard for Evida’s technical service group.

If you want to hear more about integrating or optimizing a maintenance management system, from software to culture, just contact us.

  • Asset Register - As-built Techincal Hierarchy

    The backbone of any maintenance management system is the asset register. To ensure everything from cost transparency between asset types and systems to equipment failure analysis. The as-built technical hierarchy in the system must be aligned with the physical installed assets – creating a simple easy to use digital twin.

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  • Material Classification & Codification

    When preparing spare parts the correct data structure and information must be readily available to ensure correct handling and application of the spare part for your equipment. This is ensured by our broad industry and equipment knowledge.

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  • Maintenance Management System Development

    The key to becoming a High Reliability Organization is a well set-up maintenance management system. It is centered around the concept of PLAN-DO WORK-CHECK-ACT combined with a roles and responsibility map that is understood by everyone and covers your business.

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  • Maintenance Strategy Implementation

    To ensure a manageable feedback loop and transparent maintenance strategy set-up, it must be implemented in the CMMS in compliance with practical maintenance work procedure and the assets operational profiles. Our combination of theoretical and practical maintenance expertise ensures an efficient implementation.

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  • Maintenance Training & Education

    To get the most out of your maintenance strategy, all aspects of your maintenance organization must be used correctly and understood. Theoretical maintenance knowledge is needed for optimal communication and understanding of why your CMMS is set-up the way it is are essential. Our tailored programs aligns your employees.

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  • SAP PM & MM Consultancy

    Our experience shows that SAP in most cases is not fully or correctly implemented to match the client’s way of work, neither is the training of the employees sufficient. We offer solutions that will enable your maintenance organization to have SAP working for you and create business scaling opportunities.

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